WordPress is an excellent platform for content creators. It provides the necessary tools and systems to write and publish your content. However, it lacks some features like real-time team collaboration and non-laggy post editor.
On the other hand, Google Docs provides a user-friendly interface that makes it more comfortable to write articles, take notes, and collaborate with other people. Just like any word processor, it is intuitive and makes it possible to write blog posts that are saved to the cloud. You can access it anytime from any part of the world.
In this article, I’ll highlight some of the benefits of using Google Docs with WordPress and how to transfer your content from Google Docs to WordPress using a free plugin.
Let’s get started.
Google Docs is a cloud-based word processor that is entirely free to use. You can write blog posts and format them just like you do in your WordPress Editor.
Using Google Docs has the following benefits:
- Ease of Use: Google Docs works like any Word Processor application like Microsoft Word. You can format your content, add images, and perform other tasks too. The cloud functionality saves the document to the cloud while you are writing and keeps track of your revision history. Since it is saved to the cloud, you can access it anytime.
- Collaboration: This is one of the best features of Google Docs. It allows you to share and collaborate with other people. If you run a blog with multiple authors, you can share the documents and grant them permission to modify the documents and contribute at the same time.
- Security: Since you can collaborate with other authors in Google Docs, you don’t need to create any users to publish the posts. All the writing and editing can be done in Google Docs. Once finalized, the document can be published from Google Docs to WordPress by a single user.
There are several ways to export your content from Google Docs to WordPress. Jetpack, Google Docs add-on, and Google Drive Embedder can be used to publish your content. However, it requires authentication and some extra steps.
But, there’s a better way to do it.
Mammoth .docx Converter is a free plugin that converts your Google Docs into HTML. It allows inserting the content in the WordPress Editor without any mess. Even I use this plugin to publish my articles.
Mammoth .docx Converter is a free WordPress plugin that allows you to upload your Google Docs or any DOCX files to WordPress. It then converts them into a simple and clean HTML by using semantic information in the document. You can then directly insert it to your WordPress post editor.
Since Google Docs allows you to convert your documents into DOCX files, you can use this plugin to publish your posts.
It doesn’t support all of the HTML structures so that the conversion might be not perfect for more complicated documents. It works best if you use the supported structure listed below:
- Borderless Tables
- Footnotes and endnotes
- Bold, italics, superscript and subscript
- Text boxes
Although the plugin uploads the images from DOCX files, I don’t recommend uploading them this way. It is because it changes the name of your images to “word-image-1”, “word-image-2” and so on. Instead, you should upload the images later, after inserting the content in your post editor.
When your article is ready to publish, you need to convert it to DOCX format. Before downloading it, make sure you have correctly formatted your article with suitable headings, lists, links, etc.
To download your Google Docs in DOCX format, go to File > Download as > Microsoft Word(docx).
It will download the document to your desktop. Now keep it aside for now.
Now, you need to install the Mammoth .docx Converter plugin. As this plugin is free, it is available in the WordPress repository.
To download it, go to Plugins > Add New and type “mammoth” into the search field. From the search list, click on Install Now and then on the Activate button.
The plugin has no additional settings and is simple to use. To use it, create a new post and scroll down to the bottom of the post editor.
You’ll see a box labeled Mammoth .docx converter with a browse button. This is where you will upload your document. To do so, you can either click on the button to locate the file or simply drag and drop the file on the button.
After uploading the document, you will see three tabs. The first one is the Visual tab, which shows you the formatted post like it would appear after publishing. The font style will look different from your actual post, but there is nothing to worry about it.
The second tab is called Raw HTML. It shows the HTML formatting of your document. You’ll see all your paragraphs, headings, and links have formatted into p, h1, h2, a, etc. tags accordingly.
The third and last tab is called Messages. It displays the errors that occur while converting your document. Usually, this tab is blank unless you convert some complicated documents.
The Visual and Raw HTML tabs don’t behave like an editor. So, if you spot an error or want to make any changes in your document, you have to re-upload it.
To insert your document into WordPress post editor, simply click on the Insert into editor button.
As you can see, it inserts your document as formatted in Google Docs and inherits the default font family. I didn’t encounter any issue using this plugin and use it for publishing for my articles regularly.
However, some users have reported issues related to images and alignment. As this is a minor issue, you can manually fix it in the post editor.
Block Editor is the default post editor in WordPress now. It is claimed to be much faster and provides lots of new features. Though I prefer to use Classic Editor, I did test out this plugin in Block Editor.
It works the same as the Classic Editor and uploads your entire formatted post. However, I notice that the drag and drop feature was not working. You need to browse the file to upload it manually.
Google Docs is faster than WordPress editor. Plus, it offers some of the useful add-ons to analyze your article’s strengths, statistics, and grammatical errors. If you are someone who collaborates with other authors, Google Docs is a perfect choice. Did I forget to mention that it also maintains the revision history that can help you go and back forth?
I wrote this entire post in Google Docs and imported the document to WordPress using Mammoth .docx Converter. I did face some face minor styling issues that took only a couple of minutes to adjust.
That’s all. By now, I hope you can publish your content from Google Docs to WordPress without any hassle.
What is your preferred method of publishing posts? Have you tried Mammoth .docx Converter or any other similar plugin? Please feel free to let me know in the comment section below.