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How To Organize Your WordPress Media Library

How To Organize Your WordPress Media Library 1

The WordPress media library is where all of your uploaded images and media files are stored. The WordPress media library is fully functional but lacks structure and a folder system. As a result, managing and searching your media files is a hassle. You will face great difficulty navigating through all your media files.

Thankfully, there’s a better way to organize it.

You can organize your WordPress media library by creating folders or with taxonomies. In this article, I’ll guide you through how to use a free plugin to organize your media files with folders. Besides, I’ll also share an alternative way to organize your media library with taxonomies.

Let’s get started.

Two Methods of Organizing Your WordPress Media Library

There are two main methods to organize your media library. Each has its advantage over the other. The two approaches are:

  1. WordPress Media Folders: In this method, you create folders inside your media library. It works the same as folders on Windows or macOS.
  2. Taxonomies: In this method, you assign some categories or tags to your media files. It doesn’t create any folder, but you can easily filter your files.

I’ll cover both of these methods. You can choose the one you find the best fit for you.

Organize your WordPress Media Library with FileBird

To create a WordPress media library folders, you can use a free plugin called FileBird, developed by Ninja Team. This plugin has active installations above 30000 and is frequently updated. Besides, the plugin a clean minimal user-interface and is easy to use.

To get started, let’s install the plugin.

To install and activate the plugin, navigate to Plugins > Add New > Search for “filebird”. In the search result, it should appear first. Click on Install Now and then on Activate button.

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Installing FileBird WordPress plugin

You can also refer to our guide that teaches you three different methods to install a WordPress plugin.

Once the plugin is activated, from your dashboard, go to Media > Library. You will notice some differences in your media library.

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WordPress Media Library

To organize your media files into folders, click on the New Folder button at the top and rename the folder.

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Creating a New Folder

To add images to the folder, click on Bulk Select, and choose the pictures you want to add. Then simply drag it over the folder as shown below.

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Moving media files into a folder

Like in Windows or macOS, you can also create subfolders inside a folder to organize your WordPress media library. To do so, you can create a folder and drag it to the right to nest it inside a folder.

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Organizing media files into a subfolder

You can repeat the process to create multiple folders and subfolders to organize your media library. If you create a folder/subfolder mistakenly, you can also delete it. To delete a folder, select the folder and click on the Delete button.

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Deleting a folder

That’s it. Now you can follow the same process to create multiple folders and subfolders to organize your WordPress media library files.

Organize your WordPress Media Library with taxonomies

If you don’t need folders, there is another way to organize your media library with taxonomies. You can assign categories like food, travel, etc. to your media files. It doesn’t create any folders, but still, you can organize your images by categories and filter them easily.

To organize your media with taxonomies, you need to install a free plugin called Enhanced Media Library. To install the plugin, navigate to Plugins > Add New > Search for “enhanced media library”. Click on Install Now and then on Activate button.

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Installing Enhanced Media Library plugin

Once the plugin is activated, you’ll see a new “Media Categories” option in your Media section. Here, you need to create some new media categories.

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Media Categories option

Go ahead and create some categories for your media files. Once you do that, navigate to Media > Library > Click on the existing image or upload a new image. Now, you will see a new option to add media categories, as shown in the screenshot below:

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Assigning Categories to a Media file

You can assign multiple categories to a single image. Once you’ve organized your images into categories, you can filter them using the new “Filter by Media Category” option.

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Filtering Images by Media Category

If you want to organize your images more specifically, you can nest categories inside of another category by setting a “Parent” category. Just think it as of subfolder inside the main folder.

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Setting Parent Category

This method isn’t visual. But it makes it easier to organize and filter your WordPress media library files. You can quickly filter images from a specific category from a dropdown. No need to browse through different folders.

Alternative Plugins to Organize your WordPress Media Library files

There are many free plugins available in the WordPress repository that allows you to organize your media files. If you are looking for other alternatives other than the above two plugins, you can choose any plugin listed below.

1. Media Library Organizer

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Media Library Organizer is a simple yet powerful WordPress plugin to organize your media files. It helps to categories and filters your photos, videos, and other media types.

Some of the key highlights of this plugin include:

  • Works with all Media Library views
  • Sort media files by category, date or name
  • Built-in importer to migrate files from Enhanced Media Library and Media Library Assistant

Download Media Library Organizer

2. Folders

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Like FileBird, Folders also allows you to quickly organize your WordPress media library files into folders and subfolders. You can drag and drop images into folders. You can organize all your pages, posts, and media files in folders and also change the folder tree view as you want.

Some of the key highlights of this plugin include:

  • Quickly organize media files in folders and subfolders with drag and drop
  • Mark folders as important to find the content easily
  • Monitor all the unassigned media library files, posts, pages, and custom posts
  • Minimize the folders area if you need extra space
  • Compatible with RTL admin panel
  • Place content in multiple folders at once

Download Folders

3. Media Library Categories

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This is another powerful plugin that lets you organize your media files with taxonomies. You can assign categories to your media files, just like you assign post categories. It also allows filtering your media files using taxonomies in both list and grid view.

Some of the noticeable features of this plugin include:

  • Change the category of multiple items at once with bulk actions
  • Filter on categories in the media library and gallery shortcode
  • Category options and management in the Media Library

Download Media Library Categories

4. WordPress Media Library Folders

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This is another good alternative for organizing your WordPress media library into folders. As the name implies, you can create folders to keep your images and media files organized.

Some of the noticeable features of this plugin include:

  • Quickly move, copy, rename and delete files and folders with a drag and drop interface
  • Regenerate Thumbnails
  • SEO Images to specify ALT and TITLE attributes when uploading
  • Sync folders/files when moving or uploading a folder via FTP

Download WordPress Media Library Folders

Final Thoughts

Organizing your WordPress Media Library can help you quickly organize and find the images you are looking for. You don’t have to go through entire library files to find particular images.

If you need a visual folder, you can go with FileBird or a similar plugin like Folders, WordPress Media Library Folders. Or, you can use the Enhanced Media Library plugin to categorized your media files. This is a more effective and powerful way to organize your media files. You can quickly filter the images based on the specific category.

With that being said, I leave the decision on you how you want to organize your WordPress Media Library.

What do you think is the best way to organize media files? Which approach do you prefer to organize your WordPress media library? If you face any difficulty or have questions, don’t hesitate to let us know in the comment section below.

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