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How to Schedule Posts in WordPress – Beginner’s Guide

How to Schedule Posts in WordPress - Beginner's Guide 1

Publishing posts on your site regularly is essential. However, due to workload or some unplanned situations, it is hard to maintain consistency. Further, if you have a lot of articles unpublished, publishing them in a single day may not be the best approach.

Thankfully, WordPress core includes a feature to schedule your posts. You can easily control when you want specific articles to publish. You can write an article and schedule them to go live on the day and time you choose.

There are different ways to schedule your posts for publication. Scheduling your posts enables you to publish new content on your site at regular intervals. Once you schedule your posts, you can enjoy your free time while WordPress takes care of publishing.

In this article, I’ll explain the benefits of scheduling blog posts on your WordPress site. I’ll also share some troubleshooting techniques and useful plugins to schedule posts in WordPress.

Let’s get started.

Why Schedule Posts in WordPress?

To engage with your readers, it is necessary to publish content regularly. Creating a schedule for your blog posts ensures your visitors can read fresh content and always know when to expect new articles.

Occasionally, you might write a couple of blog posts in a single day and rush to publish it. If you have an article ready to go live, don’t make a rush to publish it. Take a moment, plan, and publish it after a specified interval of time. When you schedule your posts in advance, it makes it easier to analyze your content’s strengths and weaknesses. Later, you can come back to make revisions.

To build a successful blogging career, you need to plan your content strategy. Understanding your site’s traffic peak hour to schedule your blog posts can help you grow your audience base. Suppose, your readers are at different time zone than yours and your peak time is 4 AM morning. Scheduling posts is convenient for such situations.

Besides, scheduling posts also comes handy if you are planning some vacations or have a list of pending tasks. You can schedule your posts and take care of your matters. WordPress will take care of serving your readers with new content without your involvement.

Now that you have understood the benefits let’s dive into how to schedule blog posts in WordPress.

How to Schedule Posts in WordPress?

Scheduling posts in WordPress is simple. Before that, make sure that you have chosen the appropriate time zone. You can check your site’s time zone settings under Settings > General.

Under Timezone, you will see the time zone set for your site. If it is not set to your time zone, change it.

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Timezone settings

Now, the timezone is set, you are good to go ahead. There are different ways to schedule posts in WordPress. I will show you three different methods to schedule your blog posts. You can choose the one that works best for you.

1. Schedule Posts in the Block Editor

As mentioned earlier, WordPress comes with a built-in feature to schedule posts. You can access the scheduling feature right in the Editor screen under the Document tab.

Once you have finished writing an article, you need to look under the Document tab located on the right of the Editor screen. Under the Status & Visibility, you need to click on the Immediately link next to the Publish option.

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If you click on it, it will open a calendar where you can select a future date and time. You can choose the desired time and date when you want to publish this post. Once you do that, Immediately will change to your specified publication time.

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Scheduling post in Block Editor

In case you want to backdate your blog post, you can also select a past date.

When you select a future date, you will notice the blue Publish button changes to the Schedule button.

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Publish button changed to Schedule button

Now, you can click on the Schedule button, and WordPress will schedule your post on the date and time you have chosen. In the meantime, you will have a chance to review your article, edit the date and time, or set its visibility status to Private, Public, or Password-Protected.

The scheduled posts will be automatically published on the date and time you specify.

2. Schedule Posts in the Classic Editor

After the launch of WordPress 5.0, the default Classic Editor is replaced by the Block Editor. Many people still use Classic Editor to this date due to simplicity and easy to use. If you’re one of them, you can also schedule posts.

Once you have completed writing your blog post, look under the Publish meta box on the right-hand side. Click on the Edit link next to Publish immediately.

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Edit option in Classic Editor

Now, set the time and date, you want the blog post to schedule and hit the OK button. Make sure you set the time in 24-hour clock format.

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Scheduling post in the Classic Editor

Just like in the Block Editor, the Publish button changes to the Schedule button. Click on the Schedule button.

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You will receive a notification that your post is scheduled.

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Scheduled Post Notification

WordPress will now automatically publish your blog posts on the date and time you have chosen.

If you need to make any updates in your post schedule, you can do that by clicking on the Edit link. Make sure you hit the Update button when done.

3. Schedule Posts using WordPress plugins

The WordPress scheduling feature is sufficient to schedule posts in WordPress effectively. However, if you are for some advanced features, you might consider using free WordPress plugins. Let’s look at some of the available plugins.

Editorial Calendar

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The Editorial Calendar is a minimal plugin that lists your schedule posts like in Calendar view. It enhances the core’s scheduling functionality.

The plugin gives an overview of your scheduled blog posts. You can drag and drop to move posts or edit & create posts right in the calendar and much more. It makes it easier to manage and keep track of your blog posts.

WP Scheduled Posts

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WP Scheduled Posts offers some advanced scheduling features and has beautiful UI. It adds an editorial calendar to your dashboard. You can drag and drop to reschedule the posts. You can also add new posts or edit existing posts right in the calendar.

The plugin makes it more convenient to keep track of your blog posts and manage all of your authors. The plugin is free to download, but if you upgrade to the premium plan, you’ll gain access to additional features like Auto Scheduler, Manual Scheduler, Missed Schedule Handler along with Premium support.

Troubleshooting Scheduled Posts Issues

Time and again, you might run into some issues with scheduling. There is nothing to worry about it. The common problems can be quickly addressed. Let’s have a look.

Handling Missed Posts

For some reason, your scheduled posts might not publish at the scheduled time and date. It is better to have a backup plan for such a scenario. Scheduled Post Trigger takes care of such situations.

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The plugin checks for scheduled posts every time someone loads your homepage or a single post and publishes the missed scheduled posts.

Unscheduling Posts

Sometimes, you may want to publish your scheduled posts right away. You can do that too, and it is simple.

To do this In the Block Editor, head to the Document tab. Change the schedule date and time to the current moment and click outside the calendar. Now, the blue button at the top of the editor is changed to Publish. Click on it to publish your post immediately.

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Unscheduling Post in Block Editor

The functionality works the same in Classic Editor too. Head over to the Publish box and click on Edit link to change the date and time to the current moment. The blue button is changed to either Update or Publish. Click on it to publish the post. Once you do it, you will see a notification that your post has been published.

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Unscheduling Post in Classic Editor

Final Thoughts

Scheduling can help you organize your busy schedule and posts consistently on your site. It adds value to your visitors and increases engagement over time.

Scheduling posts in WordPress is easy. I hope this article helped you learn how to do it in just a few minutes.

How often do you schedule posts in WordPress? Or do you use any plugins to manage your scheduled posts? Let me know if you have any questions or recommendations in the comment section below.

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